Communications
Dear Patients,
We want to begin by thanking you for being part of our community and for your continued patience and support. We understand how frustrating it can be to experience delays in accessing appointments, and we want to acknowledge the impact this may be having on you and your families.
We know many of you have shared concerns about appointment availability. For more information about the current situation, please refer to the Appointment Statement available on our website under the Patient Leaflets and Newsletters section or view the copy at our reception.
Our reception team is currently receiving a significant number of calls and comments related to appointment availability. We truly understand your frustrations and appreciate that delays can be upsetting. However, it is important to recognise that repeated negative interactions can take a toll on our staff’s wellbeing, impacting morale and staff retention—further affecting service levels and telephone wait times. We would also remind you that we have a zero-tolerance policy for abuse towards our staff.
Our team members are compassionate individuals who come to work each day to help and support you—they are mothers, fathers, children, partners—just like you. We kindly ask that everyone treats them with kindness and respect, even when situations are challenging.
For each patient who calls, it may feel like a single moment to share concerns or frustrations. However, for our reception team, hearing the same difficult messages repeatedly throughout the day can feel like a relentless barrage of negativity—and at times, rudeness—about an issue that is beyond the control of both the patient and the staff member. Currently, we are seeing around five appointment requests for every three appointments available in the local area, which unfortunately means that not everyone will be able to secure the slot they are hoping for.
Once all available appointments are booked, our reception team cannot create additional slots. However, they are trained to help you find alternative sources of support. This might include local pharmacies, NHS 111, or specialist services such as community mental health teams.
We completely understand the need to raise concerns when things don’t go as expected. If you wish to make a complaint, we ask that you do so through the appropriate channels so that we can properly address and respond. You can:
- Request a call back from an appropriate member of staff
- Request a complaints procedure leaflet at reception
- Visit our website to find the Suggestions, Concerns and Complaints section, which also includes an online submission form
If your concern relates specifically to appointment availability, we encourage you to read the detailed Appointment Statement previously mentioned and to make your voice heard through the NHS Change Survey (open until 5pm on 14th April 2025) or by contacting your local MP. This helps ensure that feedback is directed to the places where real change can be initiated, particularly around the issue of funding for general practice.
We are aware of recent posts on social media, especially Facebook, regarding appointment frustrations. While we absolutely empathise with these concerns, social media is not a suitable platform for handling individual issues, and we do not have the capacity to monitor it. Due to patient confidentiality and the limitations of these platforms, we are unable to engage publicly. This is to protect your privacy and ensure matters are handled appropriately.
We would like to thank those who have taken the time to post constructive and encouraging feedback—this is always appreciated. However, we have had negative posts brought to our attention from individuals who are either not registered patients or are using pseudonyms. If you are a patient and have concerns, we urge you to contact us directly so that we can help you appropriately.
We do use the valuable feedback we receive through official channels to improve our services. Maintaining a respectful and trusting relationship with our patients is incredibly important to us, and we are committed to working with you to create a positive experience for all.
We acknowledge that we won’t always get everything right, but we are always ready to listen, learn, and improve. If you have encountered a problem, please let us know. The information provided will include what to do if you are unsatisfied with our response.
Thank you again for your understanding, patience, and cooperation.
Kindest regards,
Berrycroft Community Health Centre
Published on 9th Apr 2025